1. Introduction

          This Privacy Policy outlines how the SVTE Karate-Do (“We”, “Us”, “Our”) handle personal
          data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679.
          We are committed to protecting your privacy, maintaining your trust and confidence,
          and preserving your rights and freedoms by handling your data responsibly.

2. What Information We Collect

          We collect various types of personal data, including:

• Personal identifiers such as name, date of birth, gender
• Contact details like address, phone number, email address
• Health data, required to ensure your safety while participating in our activities
• Images or video footage for promotional or safety purposes
• Payment details, if you are purchasing from our club

   

3. How We Use Your Data

           We use your data to:

• Register you as a member and administer your membership
• Communicate with you regarding club events, updates, and other relevant information
• Ensure your safety during club activities
• Process payments and for financial audit purposes
• Promote our club, only with your explicit consent

4. Lawful Basis for Processing

          Our lawful bases for processing your personal data include:

• Performance of a contract with you
• Compliance with a legal obligation
• Protection of your vital interests
• Consent, where we have obtained your explicit consent

5. Sharing Your Data

           We do not share, sell, or distribute your data to third parties unless required
           by law or necessary to fulfil our contractual obligations to you. In such cases,
           we ensure all third parties respect your personal data and comply with all relevant
           data protection laws.

6. Your Rights

           As a data subject, you have the following rights under the GDPR:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object
• Rights in relation to automated decision making and profiling

       Please contact us if you wish to exercise any of these rights.

      7. Data Retention   

          We will only retain your personal data for as long as necessary to fulfil
          the purposes we collected it for. To determine the appropriate retention
          period, we consider the amount, nature, and sensitivity of the personal data,
          the potential risk of harm from unauthorised use or disclosure, the purposes
          for which we process your personal data, and whether we can achieve those
          purposes through other means.

8. Data Security

          We are committed to ensuring your data is secure. We have put in place appropriate
          physical, electronic, and managerial procedures to safeguard the information we collect.

9. Changes to this Policy

          We may update this Privacy Policy from time to time. We will notify you of any
          significant changes.

10. Contact Us

          If you have any questions about this Privacy Policy or your rights under it,
          please contact us at manager@svte.co.uk

Last Updated: 02/04/2024