SVTE Karate-Do Privacy Policy

Last Updated: 20/04/2025

1. Introduction

          SVTE Karate-Do (“we” “us” “our”) is committed to protecting the privacy and security
          of all members, staff, and visitors. This Privacy Policy outlines how we collect, use,
           store, and protect personal data in accordance with UK GDPR and data protection laws.

2. Information We Collect
   a) Personal Data Provided by You:

• Full name, date of birth, and contact details (email, phone, address).
• Emergency contact information.
• Medical or fitness-related details relevant to participation in martial arts activities.
• Payment and transaction details when purchasing memberships or services.
  
  b) Automatically Collected Data (Website Use):

• IP address, browser type, operating system, and browsing behaviour on our website.
• Cookies and tracking technologies to enhance website functionality.
  
  c) Photography & Videography:

• Photos or videos captured during training, competitions, and events (with consent).
  
  

3. How We Use Your Information

          We use personal data for:

• Managing memberships, class registrations, and training records.
• Processing payments and financial transactions securely.
• Ensuring participant safety and maintaining emergency contact records.
• Communicating important updates, events, and promotions.
• Website improvements and analytics.
• Complying with legal and safeguarding obligations.
  
  4. Legal Basis for Processing

           We process data based on:

• Contractual necessity – To provide training, process payments, and manage memberships.
• Consent – For marketing communications and photography/video use.
• Legitimate interests – For club operations, safety, and business improvements.
• Legal obligations – Compliance with child safeguarding, accounting, and GDPR laws.
  
  

5. Data Sharing & Disclosure

          We do not sell personal data. However, we may share it with:

• Service providers – Payment processors, IT support, or marketing platforms.
• Legal authorities – If required by law or safeguarding concerns.
• Emergency contacts – In cases of injury or medical emergency.
  
  

6. Data Retention

          We keep data only as long as necessary for the purposes outlined in this policy.
           Financial records are retained for legal compliance, while inactive member data is
           securely deleted after a set period.

7. Security Measures

           We implement strict security measures to protect data from unauthorized access,
            loss, or misuse.

8. Your Rights

           You have the right to:

• Request access to your personal data.
• Request corrections to inaccurate information.
• Withdraw consent for marketing or photography.
• Request deletion of your data under legal conditions.
• To manage the data under your control in your membership account.

       To exercise your rights, contact us at contact@svte.co.uk.

9. Policy Updates

          We may update this policy periodically. Any significant changes will be communicated
           via email or website updates.

       10. Contact Information

        For any questions about this Privacy Policy, contact contact@svte.co.uk.